YouLi vs. WeTravel: A Scalable, Intuitive, Professional, Solution for Multi-Day Tours & Event Planners

Running multi-day tours or events is no small feat, and the booking software you choose should make your life easier, not harder. At YouLi, we make it simple to manage trips, wow your customers, and scale your business with branded Traveler Portals —without the headaches of clunky software that just wants a cut of your booking.

We believe your booking platform should simplify operations, reflect your brand, and grow alongside your business.  
 
But what about other booking platforms, like WeTravel? In this article, we make break down the differences between YouLi and WeTravel and while yes, we may be a *tad* bias, we provide reasons why you may prefer WeTravel, too! 

Trip Management Shouldn’t Feel Like an IT Lesson  

No one can deny that learning any new software requires time and patience, but your booking software platform still needs to feel intuitive for both you and your customers.   

WeTravel’s process for accessing booking pages and managing trips has been reported to feel outdated and clunky. When you have to include multiple “apologies” to your customers for basic features like forgotten passwords or confusing navigation, it’s clear there’s a user experience issue.  

With YouLi, we've built intuition into our platform. Minimize the need for hand-holding and reduce customer service support, with features like:  

• Magic Links: Travelers can easily access their personalized trip pages without the hassle of logging in. (we also allow Traveler accounts too for those who prefer logging in!
  

• Flexible Booking Options: Register to Pay, Abandoned Cart, or Book Together/Pay Separately—you choose what works best for each trip.
  

• Mobile App: Included in PRO plans and above, it lets customers access itineraries offline, ensuring a seamless travel experience.  

“I’ve been quite happy with how intuitive the [YouLi] platform is. And for fields I don’t understand, YouLi links to articles and videos that explain them.”  

-Hunter Bratton, VERSO MINISTRIES  

Support and Community

One person's intuitive platform is another person's tech nightmare - we get it, not everyone gets it right away and we are here to help you!

We pride ourselves on making sure our documentation is there for you to self-serve and our support team is there to address your questions. We know that often the software sales process can set expectations that are not met, so we strive to ensure you get what you need from the YouLi platform. 

For our smaller plans in partnership with Wanderlust Entrepreneur we offer monthly onboarding sessions.

Our PRO plans and above include a 1:1 onboarding session with one of our team members to ensure you get started properly.

Our support team is renowned for it's response time, while our competitors often take many days to respond to their tickets. Quite often you'll catch our team online for a real chat - quickly resolving your issue so you can get back to running your trips. 

"I feel like a part of the YouLi family. They know me by name, they make me feel special, and they are always supportive of my projects!

YouLi is the only app I can recommend! Not only is the platform solid, they are constantly improving upon their products based upon customer suggestions. The customer service is outstanding and the training options are out of this world. It's absolutely brilliant!"

-Nick Vannello, GONAKED TRAVELS

Nick loves us so much he has become a brand ambassador and now runs our Travel Tech Cafe, making tech concepts you need to know accessible, like this one he did on Canva 101.

Your Brand, Front and Center  

Your booking platform should enhance your brand, not overshadow it. While platforms like WeTravel use subdomains (yourbrand.wetravel.com), YouLi puts your business in the spotlight. We do this by providing you with the option to have: 

• Trip Page Branding: Included in all plans, basic colors and logo make your Trip Pages look like an extension of your website.
• (White Label) Custom Domains: Level up: Use your own URL (e.g., trips.youcantstealmyhappy.com/) to create a seamless, professional experience that differentiates you from competitors
  

• Platform White-Label: Fully branded logins, dashboards AND trip pages and a white-label mobile app option ensures your clients, affiliates, partners, suppliers, etc. see your business, not ours. (This is especially powerful when selling B2B, as it sets you apart from the competition.)
  

• Platform Flexibility: Host trip content directly in YouLi or host your fully custom Trip Pages on your own site and link the BOOK NOW button to the Checkout experience hosted on YouLi. Whichever approach meets your branding needs!

"This application and more importantly the team is first class all the way. I am very happy to have discovered this travel application and planning platform-- it has nearly everything I need to automate my business a bit more, and give my clients a personalized, organized experience with my company.”  

-Victoria Lynn, XCLASS TRAVEL + EVENTS  

Stress-Free Payments  

Getting paid should be easy and frictionless. With YouLi, you’re in control of your payments—and we never hold your money. Multi-day tour operators and event planners who use YouLi enjoy   

• Chip Away Payments: Travelers can pay at their own pace, not just on your schedule. So they can "chip away" week by week or whenever they get paid.
  

• AutoPay: Let customers enroll in automatic payments, saving cards or US bank transfers on file for convenience.
  

• Direct Payments: Provide Venmo, Zelle, bank transfers, check address and even Bitcoin instructions —perfect for flexible payment needs.
  

• Choose Your Gateway: Connect to Stripe, Square, PayPal or Authorize.net for total control over how and when you get paid.  (shop around for the best gateway fees!)

Comparison with WeTravel:  

WeTravel’s payment payout rules are reported to be “finicky” and can hold your money at any time.

YouLi connects to your gateway directly, so your settlement rules apply. This means faster payouts and more control over your funds, especially if you have built a strong financial reputation over time. 

YouLi never holds your money and offers flexibility to change gateways for live trips if you encounter "finicky" gateway rules, for example because you launch a big event and bring in too much money "too fast".

 
Seamless Communication with Your Customers  

When things change, YouLi makes it easy to keep your customers informed. Whether it’s visa updates or last-minute itinerary changes, our platform ensures your travelers stay in the loop.  

• Automated Tasks and Reminders: Assign tasks like completing visa requirements and let YouLi handle the follow-ups. 
  

• Mobile App Alerts: Real-time updates keep customers informed about schedule changes, weather updates, or meeting points.  (available on White Label App only)

At the time of this article, WeTravel does not offer a mobile app for their customers. YouLi includes a mobile app in most plans, giving both planners and travelers a seamless way to stay updated—even offline. For businesses ready to scale, YouLi also offers a white-label mobile app option at a fraction of the cost of custom solutions.   
 

Your Software Should Grow With You

💰0% Booking Fee Options

WeTravel may work for businesses looking to streamline basic processes, but its limited customization options and rigid workflows don’t always scale as well for operators with complex needs or high-end clients.  

YouLi is built for growth. Whether you’re running intimate retreats or managing large-scale international tours, YouLi supports the scale you're at. From enterprise-level branding to robust integrations, we’re built for businesses that aspire to grow.  

At Grow Annual level we offer options we call “Direct Payments” where your travelers get instructions to make payments and YouLi helps you tracks those without taking a booking fee (0% booking fee). This is great if you’re mostly doing Venmo or Bank Transfers (especially in countries like Australia where bank transfers are free and real time).  

When you’re ready to convert your credit card booking fee to a fixed annual software license (0% booking fee), you’re ready for Enterprise. That way your growth goes into your pocket, instead of the ours!  

And we are constantly improving, so if you tried us in the past and we weren't the right fit: check out everything we've been up to and learn what's improved.

🛠️ Custom Integrations & Solutions

We work with our Enterprise clients to deliver solutions. Here are a few examples:

• Meeting Block Scheduling for Events (to enable networking)
• Room Block Allocation for large groups
• Flight Search and Book Integration (with Sabre backend)
• Duty of Care tracking and destination alerts

We aren't just a booking platform, we deliver digital solutions for your business built on top of our robust booking platform with a customer experience your travelers deserve and the customizations you need.   

What is WeTravel good at?  

We know we can’t be the best at everything, so here are some reasons you might prefer WeTravel:  

1. You want to pay suppliers directly out of your booking platform and you want to manage FX via your booking platform
   • YouLi connects to your gateway which settles to your bank for supplier payments via your (and your suppliers') preferred method to better manage fees. 
2. All the options that YouLi provides to customize your Booking Experience, Trip Pages and Traveler Portal feel overwhelming at the moment
   • YouLi is designed to handle a lot of different scenarios and scale with you. But sometimes the learning curve isn’t what you need right now, and that's okay. You can always switch later when you need us *wink* (it's ok, we love onboarding people after they've found their limits on other platforms) 

Why YouLi?  

YouLi isn’t just software; it’s a partner in your growth. From intuitive trip management to robust branding and flexible payment options, we empower you to run a professional, scalable business.  

Ready to find out if we are right for your business?

1. Explore on your own
2. Book in a group demo to learn more
3. Schedule a private demo if you're exploring our Grow and Enterprise plans, designed for teams with a focus on growth. 

About YouLi

Want to know more about the people behind the tech, read about us!